Employee productivity is one of the most important metrics. Especially for any business manager or owner leading a team. To put it simply, the more productive and efficient your employees are, the more work they get done. Increased employee productivity often directly translates into more revenue. On the other hand, decreased productivity can mean lost revenue. However, until recently, most employees had no way to gauge employee productivity. Especially not in real-time. But that changed with the arrival and increasing popularity of employee monitoring applications.
What Are Employee Monitoring Apps?
An employee productivity application monitors a number of things. It keeps track of things like when employees start and finish working on tasks. It may also monitor what an employee is looking at on-screen. You can easily source a developer from an IT staffing firm to help you develop your own monitoring system. But you can also buy off-the-shelf software. Employee monitoring is a surefire way to maintain and even increase employee productivity. It helps keep track of hours worked. It also helps ensure transparency and accountability within the workplace. Let’s not forget remote working either. Especially given the current coronavirus pandemic.
Employee Monitoring Ensures Fairness
Workforce management can be challenging. In the normal course of things, it may be difficult to determine things like:
- When employees start a particular task.
- What time they actually spent on the task.
- How much time they spent on non-work-related issues.
Now consider working with a remote workforce. It would be virtually impossible to keep track of the three things we listed above. Similarly, employees would also have difficulty. Especially in explaining why certain tasks took longer than others. Thankfully, employee monitoring software can help you ensure fairness in workflows. It can track time, clocking, apps, and websites used, and much more.
Managers Can Track Employee Productivity
Managers that don’t know how productive individuals are at a disadvantage. Without a monitoring system in place, tracking productivity would consist of guesswork. And we all know that guesswork just doesn’t cut it in the 21st Century workplace. Inaccurate records can often result in you losing money. With no sure way to determine productivity, employee performance reviews will also be inaccurate. However, with an employee monitoring system, you can keep track of:
- The number of hours worked.
- The apps and websites used during work.
- What tasks saw activity.
These help managers construct a more accurate picture. This way, you know who your most productive employees. And you can reward them accordingly while identifying less productive workers.
Define Productivity Standards For Remote Workers
Most firms and companies have standards that workers need to meet. These can be things like not using your smartphone during work. Or only using approved websites. You may have even used firewalls to make this happen. But remote employees are usually on their own network. It can be very difficult to make sure that they adhere to workplace standards. Unless, of course, if you have a robust employee monitoring system.
Once your employees clock in, the system will start monitoring them. This will include monitoring the apps and websites they use while on company time. The system will notify you if they access any restricted sites like Facebook or YouTube. If you find that they are spending too much time on them, you can notify them. But it is always best to do so gently. Remind them of company policy instead of making them feel under too much scrutiny. Most workers will stick to work during office hours with the right reminders.
Offer Better Employee Recognition
If you want to retain your best employees, you need to show them recognition for their work. Employees feel a sense of belonging and value when you recognize their hard work. Rewards and recognitions help boost employee productivity even more. This encourages other employees to work harder and get recognition too. A good recognition and rewards system should always focus on accurate records.
Unfortunately, without an employee monitoring system, you can’t gauge productivity accurately. With a monitoring app, however, you always know who your most productive employees are. You know every individual’s work hours, browsing habits, and tasks executed. This way, you are in a much better position to fairly recognize and reward your employees. Do employee monitoring apps increase productivity in the workplace? Possibly. But one thing is for sure. They give managers all the information needed to manage productivity levels at work. And that is almost as good as increased productivity.
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